Title: Privacy Policy · Codemany URL: https://codemany.com/privacy Description: What Codemany keeps on your Mac, what it sends, what we store, and who processes it. All pages as Markdown: https://codemany.com/llms.txt --- privacy # Privacy Policy Last updated October 8, 2026. Codemany is made by **Rainbow Labs Inc.** ("we"). In short: your code, workflows, job logs and GitHub token stay on your Mac and with GitHub. We get only what licensing and billing need, plus [anonymous usage stats](https://codemany.com/privacy#usage-stats) (counts and sizes, never names, code or tokens) unless you turn them off. There are no ads or tracking cookies, and we do not sell your data. ## What stays on your Mac - **Your GitHub token** is kept in Codemany's Keychain vault on this Mac (login Keychain item `com.codemany.vault`), which trusts only Codemany.app and its daemon. It is never sent to us except as described under "Starting a trial or subscribing". - **Your license** is kept in the Keychain and in `~/.codemany/license.token`. - **Settings, runner files, job working directories and logs** live in `~/.codemany`. Run history lives in `~/Library/Application Support/Codemany`. - **Your jobs** run on your Mac and report to GitHub. Their code, output and secrets never pass through us. ## What leaves your Mac ### To GitHub, directly The app and daemon call GitHub with your token to sign you in, list your repositories, register a fresh runner for each job, watch workflow runs and download the GitHub Actions runner. GitHub's privacy statement covers this. ### To us: starting a trial or subscribing The app sends your GitHub token to api.codemany.com once, so we can confirm your GitHub account. We use it for two GitHub API calls (your profile and your email addresses) and then drop it: it is not stored, logged or sent to Stripe. From GitHub we keep your **user id, login and email address** (your primary verified email, or else your public email, or else your GitHub no-reply address). The app also sends a **device id** and your **Mac's name** (for example "Ann's MacBook"). The device id is a SHA-256 hash of the Mac's hardware UUID, never the UUID itself. It ties your license to one Mac. ### To us: license checks About once a day, the app (or the daemon, if the app is closed) sends its license and device id to api.codemany.com to renew the license. Listing or moving your Mac's seat and opening the billing portal send the same. ### To us: bug reports, only when you send one A report contains the title and description you type, the app and macOS versions and, only if you turn it on, a diagnostics summary. The summary is reduced to counts, states, versions and error text, with owners, repos, branches, run titles, runner names, hostnames, URLs and IPs removed. The form shows exactly what will be sent. We file the report as an issue in our private GitHub repository, without your email or subscription ids. ### To Stripe When you subscribe, you pay on Stripe's checkout page. Stripe collects your payment and billing details; we never see your card number. ### To PostHog: anonymous usage stats Unless you turn them off, the daemon sends anonymous usage events to PostHog. [What is sent, and how to turn it off](https://codemany.com/privacy#usage-stats). ### Update checks The app checks `codemany.com/updates/appcast.xml` for updates. Like any web request this reveals your IP address and app version. No system profile is sent. ### Your local network The daemon serves a status dashboard on your local network (port 8825, advertised as `codemany.local`). It shows repo and workflow names, branches, run titles and runner state to anyone on that network. It is never sent to us. Set `"lanDashboard": false` in `~/.codemany/config.json` to keep it on this Mac only. ## Anonymous usage stats **Why:** to see how Codemany is used so we can improve it, and to publish combined totals for all Macs on codemany.com (jobs run, minutes, dollars saved, the kinds of Mac, and a top-10 list under anonymous names like "Mac a1b2"). **Where:** PostHog, US cloud. The daemon sends events in batches, about once a minute. **On by default.** The first time the app opens with this feature, and during setup, it tells you so with **Turn Off** and **OK**. To turn it off at any time: - Settings › General › **Share anonymous usage stats** (the app saves the setting and restarts the daemon), or - `"analytics": {"enabled": false}` in `~/.codemany/config.json`, then restart the daemon, or - the environment variable `CODEMANY_ANALYTICS=0` for the daemon (it wins over the config). Turning it off stops sending at once: nothing is kept to send later. Events already sent are not recalled. **Identity:** a random install ID (a UUID) created on first run and kept in `~/.codemany/analytics-id`. It is not derived from your Mac's hardware or your account. Turning stats off keeps the file, so counts continue if you turn them on again; delete it to start a new ID. **Every event** also carries the app version, the macOS version (major.minor) and the processor architecture. | Event | When | What it carries | | --- | --- | --- | | `install_active` | When the daemon starts, then every 24 hours | CPU cores, performance cores, memory in GB, disk size in GB (rounded to 10), chip (for example "Apple M2 Pro"), how many runners, isolation mode (host, user or vm) | | `repos_connected` | At start and when the watched repos change | How many repos, organisations and workflows (counts only) | | `job_scheduled` | The first time a job queued for this Mac is seen | A run key, and whether the job is Linux or macOS work | | `job_finished` | A job that ran on this Mac completes | A run key, Linux or macOS, result (success, failure or cancelled), duration in seconds, billed minutes, the estimated dollars saved (standard and larger GitHub runners), and whether the repo is public | | `runner_failed` | A runner fails to start, crashes, goes offline or its VM fails | Which of those it was, and the isolation mode | | `runner_recovered` | A runner that failed is back online | Seconds since the failure | The **run key** is the first 16 hex characters of a SHA-256 hash of your install ID, the repo and the run's id. It lets the same run count once, but cannot be turned back into a repo. **Never sent:** repository, organisation, workflow, job, branch, runner or host names; URLs; tokens; logs; file paths; GitHub user names; email addresses; license keys. PostHog is told not to look up a location from your IP address; like any web request, the connection itself shows PostHog your IP address. ## What we store - **Stripe is our only customer record.** We run no database of our own. Stripe holds your email, your GitHub user id and login, the device id and Mac name with its activation time, your subscription, invoices and payment details. We keep these while you are a customer and afterwards as long as billing, tax and accounting rules require. - **API logs** (api.codemany.com) record the method, path, status and duration of each request. Emails, tokens, licenses and device ids are scrubbed from every log line. Your IP address is used in memory for rate limiting; our API code does not log it. Google Cloud also keeps its standard request log (path, status, user agent). - **Website logs** (codemany.com) record each request's URL, status, IP address, user agent and referrer, in Google Cloud Logging. ## This website codemany.com sets no cookies and has no analytics or third-party scripts. Its font (JetBrains Mono) loads from Google Fonts, so Google receives your IP address and browser details when you visit. ## Who processes data for us | Service | What for | | --- | --- | | Stripe | Checkout, subscriptions, invoices, the billing portal and our customer records. | | Google Cloud | Runs codemany.com and api.codemany.com, stores their logs and hosts the app downloads. Google Fonts serves the site's font. | | Cloudflare | DNS, CDN and security for codemany.com and api.codemany.com. All traffic passes through it. | | PostHog (US cloud) | Receives the [anonymous usage stats](https://codemany.com/privacy#usage-stats), unless you turn them off. | | GitHub | Sign-in, and the issue tracker that receives bug reports. Your jobs run under your own GitHub account. | We do not sell, rent or share your data for advertising, and we share it with no one else unless the law requires it. ## Your choices - **Delete what is on your Mac:** [uninstall Codemany](https://codemany.com/faq#uninstall). - **Stop usage stats:** turn off Settings › General › Share anonymous usage stats ([other ways](https://codemany.com/privacy#usage-stats)). - **Revoke GitHub access:** remove "Codemany" under GitHub › Settings › Applications, or delete the token you gave it. - **Get a copy, a correction or deletion** of what we hold in Stripe: send a direct message to [@arpwal on X](https://x.com/arpwal). We keep what tax and accounting rules require. Codemany is not meant for children under 13. ## Changes and contact We will post changes here and update the date at the top. Questions: send a direct message to [@arpwal on X](https://x.com/arpwal). See also the [Terms of Service](https://codemany.com/terms).